[SUPPLIER RELATIONS] Prospective Vendor Profile and Application

Procedural Checklist for Product Review and Acceptance

Your current pricing must be submitted on AAM's pricing template(Required)

Download Template | Download Instructions

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Procedure for Acceptance as an AAM Program Vendor

After all requirements above are met, you will be scheduled by the Membership of Parts Pro/Performance Corner, Total Truck Centers/Performance Corner, or both, depending on which category your product aligns with. If the Membership recommends your product for acceptance, then you will be placed on the next product ballot. Product ballots are done after review meetings with the Membership. Based on the number of accepting members, you will be designated as a Primary, Preferred, or Premier vendor; a minimum of two accepting members is required for admittance.

Vendor Name(Required)

Corporate Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Remit Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Corporate Phone Number(Required)

Corporate Fax Number

Purchase Order Email Address(Required)

Contact Information

President/CEO(Required)

Phone(Required)

Email(Required)

VP of Sales/Sales Manager(Required)

Phone(Required)

Email(Required)

VP of Marketing(Required)

Phone(Required)

Email(Required)

Accounting(Required)

Phone(Required)

Email(Required)

Main Contact(Required)

Phone(Required)

Email(Required)

Graphics Contact(Required)

Phone(Required)

Email(Required)

Data Contact(Required)

Phone(Required)

Email(Required)

Monthly Purchase Reporting(Required)

The person responsible for entering purchase numbers to AAM portal at the end of each month.

Phone(Required)

Email(Required)

Group Order Contact(Required)

The contact that AAM HQ would submit any designated group orders to.

Phone(Required)

Email(Required)

Member Co-Op Contact(Required)

The person that members would contact for co-op issues and/or submissions.

Phone(Required)

Email(Required)

Sales Policy

Member acquisition cost (Excluding any Co-op)(Required)

Normally a discount from a fixed jobber or WD price.

Any Items that are outside the normal discounts above

Any net priced items

If none, enter N/A.

Any volume discounts

If none, enter N/A.

Any direct import container programs available

Please list all or list "none" if this does not apply.

Expected average resale margin for one of our Members selling to a Reseller(Required)

Expected average margin for our Resellers selling to retail customers(Required)

Current price sheet effective date(Required)

Vendors are also asked to provide inventory feeds to AAM HQ. Are you able?(Required)

Freight Policy

U.S. Prepaid Freight Policy(Required)

Canadian Prepaid Freight Policy(Required)

Do you ship-and-cancel or hold backorders?(Required)

Do you have a will-call freight allowance?(Required)

Which locations?(Required)

Any quantity or amount below which you will not accept or ship an order(Required)

All minimum order and drop-ship fees are waived for all AAM members(Required)

If you are unable to waive drop ship or special order fees, please explain(Required)

Payment Policy

Payment Terms(Required)

Merchandising Marketing and Program Support

Member off-invoice co-op percentage(Required)

Should reflect the industry standard for this category.

Program support allowance(Required)

Requested 3% of net purchases, paid quarterly to AAM HQ by check.

New Vendor Announcement (Optional)(Required)

AAM will publish a new-vendor announcement to our Program Jobbers and Members. Participation for this one-time initiative is $950.

Separate agreements will be sent for the AAM The Event, AAM Vendor Showcase/Networking Event. Any Member Trade Shows or Wholesale Marketing if applicable.

Rebate Programs

Growth Rebate

You are encouraged to offer an aggressive growth rebate program. Vendors offering these programs typically will grow at a faster pace and have more robust participation in their line from the Membership. Suggested growth rebate is 1% (paid on total purchases) earned for 15% in year over year growth after the first full year of the program, paid to AAM HQ to disburse to the Membership.

Sales & Marketing Training

Sales training should be scheduled at each member's location within 30 days of their opening order being placed. Coordinate with Jeff Singer

A Joint Planning Meeting meeting should be scheduled at AAM HQ within 90 days of the line being voted in as a group vendor. Coordinate with David Ayers.

Stock Adjustments and Return Policies

Guaranteed Sales/Buyback

AAM members request the option to return all product for a full refund upon completion of the first year of business if performance falls below AAM member standards, which is three turns annually. Refund payable to the individual member by check. Indicate acceptance with "Yes".

Stock Adjustment

AAM members will exercise no more than a bi-annual stock adjustment with an offsetting order (annual is typical), if required and prepay the return with no penalties. Indicate acceptance with "Yes".

If no, please explain(Required)

Inventory Correction for Initial Purchase Orders

AAM members request the eligibility to return all new items added to inventory for up to 6 months from the purchase date with a one-for-one offset with no penalty. Any items or categories recommended by the vendor to the member should be returnable up to 12 months with one-for-one offset with no penalty. Indicate acceptance with "Yes".

Obsolescence

All discontinued or obsolete product can be returned for up to 12 months from the day that AAM HQ is notified (not the individual member). Returns can be made outside a member's normal stock adjustment. Indicate acceptance with "Yes".

WD Warranties

AAM members will send WD warranty returns back freight-collect, unless you will credit the freight back. In order to be considerate of the expense, we will use your preferred freight company or UPS account number if provided. We will make the best attempt to batch warranty returns at 60-day intervals when practical. AAM does not pay freight on warranty returns. RMAs for warranty items and any special instructions must be issued within 48 hours or they will be sent back freight-collect or field-destroyed at the discretion of the member. Indicate acceptance with "Yes".

Repaired Products

AAM members do not accept repaired products. Indicate acceptance with "Yes".

Warranty Credits

Vendors are asked to issue warranty credits within 30 days of the receipt of warranty items. If you offer an off-invoice warranty allowance to field destroy warranties, please indicate that here. If you do not, just write "none".

Special Requirements

Please indicate any special requirements of your warranty policy, including the consumer warranty and any special instructions for the WD when making warranty returns (shipping instructions, field destroy, any warranty allowance, etc.).

Retail Warranty Procedure

Retail warranty procedure only of anything more than "customer satisfaction" is your policy.

Provide Details of your Retail MAP/Unilateral Program(Required)

Minimum Advertised Pricing or Unilateral Program

Current U.S. Retail MAP Pricing Program Details(Required)

Current U.S. Wholesale MAP Pricing Program Details(Required)

If U.S. MAP Programs are in place, are they strictly enforced, or are they a "suggested MAP"?(Required)

Current Canadian Retail MAP Pricing Program Details(Required)

Current Canadian Wholesale MAP Pricing Program Details(Required)

If Canadian MAP Programs are in place, are they strictly enforce or are they a "suggested MAP?"(Required)

If Canadian MAP Programs are in place, do they account for additional acquisitions costs such as but not limited to: Tariffs, Duties, Exchange Rate, Etc.?(Required)

Product Liability Insurance

Stocking members must be added as additional insured on your policy within 60 days of their initial PO. Indicate acceptance with a yes.(Required)

Signature(Required)

Name(Required)

First Last

Title(Required)

Today's Date(Required)

AAM Group Contact Information

Tim Odom, President	tim.odom@theaamgroup.com	(423) 282-0211 x202
John DeBalso, EVP Supplier Relations	johnd@theaamgroup.com	(570) 451-3337
David Ayers, VP of Operations	davida@theaamgroup.com	(423) 282-0211 x228
Jeff Singer, Vendor Relations Manager	jeffs@theaamgroup.com	(423) 282-0211 x238
Joy King, Office Manager	joyk@theaamgroup.com	(423) 282-0211 x204
Leslie Luttrell, Accounting Manager	lesliel@theaamgroup.com	(423) 282-0211 x210