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Procedural Checklist for Product Review and Acceptance

Five sets of all catalogs and price sheets must be sent to the Tennessee office to the attention of Tim Odom, The AAM Group, 198 Industrial Park Road, Piney Flats, TN 37686
An electronic copy of your latest pricing on AAM's template must be attached to the final submission.

Procedure for Acceptance as an AAM Program Vendor

After all requirements above are met, you will be scheduled by the Membership of Parts Pro/Performance Corner, Total Truck Centers/Performance Corner, or both, depending on which category your product aligns with. If the Membership recommends your product for acceptance, then you will be placed on the next product ballot. Product ballots are done after review meetings with the Membership. Based on the number of accepting members, you will be designated as a Primary, Preferred, or Primier vendor; a minimum of three accepting members is required for admittance.
MM slash DD slash YYYY
Corporate Address(Required)
Purchase Order Email Address(Required)
Remit Address(Required)

Sales Policy

Normally a discount from a fixed jobber or WD price.
If none, enter N/A.
If none, enter N/A.
Please list all or list "none" if this does not apply.
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Price Change Policy(Required)
60 days notice is required to process all price changes. The 60 days starts from the point AAM Headquarters is informed of the price change (individual members do not accept price changes on group lines). Electronic files must be submitted via AAM's pricing template no later than 30 days prior to the price change date. Any deviation will result in a delay in implementation. Surcharges are not accepted as a price change. In the event of a price decrease, the vendor will provide stocking AAM members with a credit for the difference between the old price and the new price on all current, on-hand AAM inventory and open purchase orders.

Freight Policy

Payment Policy

Advertising Support

AAM will publish a new-vendor announcement to our Program Jobbers and Members. Participation for this one-time initiative is $950.

Separate agreements will be sent for the AAM Vendor Showcase and Networking Events, The Event, Member Trade Shows, Wholesales Marketing and Wholesale Catalogs.

Rebate Programs

You are encouraged to offer an aggressive growth rebate program. Vendors offering these programs typically will grow at a faster pace and have stronger participation in their line from the Membership. Suggested growth rebate is 15% in year over year growth after the first full year of the program, paid to AAM HQ to disburse to the Membership.

Sales & Marketing Training

Sales training should be scheduled at each member's location within 30 days of their opening order being placed. Coordinate with Jeff Singer


A marketing strategy meeting should be scheduled at AAM HQ within 90 days of the line being voted in as a group vendor. Coordinate with David Ayers.

Stock Adjustments and Return Policies

AAM members request the option to return all product for a full refund upon completion of the first year of business if performance falls below AAM member standards, which is three turns annually. Refund payable to the individual member by check. Indicate acceptance with "Yes".
AAM members will exercise no more than a bi-annual stock adjustment with an offsetting order (annual is typical), if required and prepay the return with no penalties. Indicate acceptance with "Yes".
AAM members request the eligibility to return all new items added to inventory for up to 6 months from the purchase date with a one-for-one offset with no penalty. Any items or categories recommended by the vendor to the member should be returnable up to 12 months with one-for-one offset with no penalty. Indicate acceptance with "Yes".
All discounted or obsolete product can be returned for up to 12 months from the day that AAM HQ is notified (not the individual member). Returns can be made outside a member's normal stock adjustment. Indicate acceptance with "Yes".
AAM members will send WD warranty returns back freight-collect, unless you will credit the freight back. In order to be considerate of the expense, we will use your preferred freight company or UPS account number if provided. We will make the best attempt to batch warranty returns at 60-day intervals when practical. AAM does not pay freight on warranty returns. RMAs for warranty items and any special instructions must be issued within 48 hours or they will be sent back freight-collect or field-destroyed at the discretion of the member. Indicate acceptance with "Yes".
AAM members do not accept repaired products. Indicate acceptance with "Yes".
Vendors are asked to issue warranty credits within 30 days of the receipt of warranty items. If you offer an off-invoice warranty allowance to field destroy warranties, please indicate that here. If you do not, just write "none".
Please indicate any special requirements of your warranty policy, including the consumer warranty and any special instructions for the WD when making warranty returns (shipping instructions, field destroy, any warranty allowance, etc.).
Retail warranty procedure only of anything more than "customer satisfaction" is your policy.

Minimum Advertised Pricing or Unilateral Program

Product Liability Insurance

Name(Required)
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AAM Group Contact Information

Tim Odom, President tim.odom@theaamgroup.com (423) 282-0211 x202
John DeBalso, EVP of Vendor Relations johnd@theaamgroup.com (570) 451-3337
David Ayers, VP of Operations davida@theaamgroup.com (423) 282-0211 x228
Jeff Singer, Vendor Relations Manager jeffs@theaamgroup.com (423) 282-0211 x238
Joy King, Office Manager joyk@theaamgroup.com (423) 282-0211 x204
Leslie Luttrell, Accounting Manager lesliel@theaamgroup.com (423) 282-0211 x210

Contact Information

President/CEO
VP of Sales/Sales Manager
VP of Marketing
Accounting
The person for all payables issues.
Main Contact
The "go-to" person for AAM members and AAM HQ.
Graphics Contact
The main contact for all images and artwork needed by AAM HQ.
Data Contact
The person responsible for providing application and pricing data to AAM HQ.
Monthly Purchase Reporting
The person responsible for entering purchase numbers to AAM portal at the end of each month.
Group Order Contact
The contact, if applicable, that AAM HQ sends group orders to.
Member Co-Op Contact
The person, if applicable, that members need to contact for co-op issues and/or submissions.
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